For us and our clients, your application documents represent a very important means of getting to know you better, together with the face-to-face discussions. For precisely this reason, it is important to observe a few rules of the game.
Your reachability by telephone:
After we have studied the documents that you have submitted to us, we will call you in order to make an appointment for a telephone interview with you. In most cases a mobile phone is suitable for this. It is a point of principle that we conduct the first interview itself on a land-line connection only!
Therefore please give us your mobile and land-line telephone number on which we can reach you. If you wish to, give us different numbers for reaching you during the day and in the evening respectively.
Here is how your application makes a better impact with us:
Curriculum vitae (CV)
We know many companies, but not all. We have access to many databases of companies, but not all companies can be found rapidly – especially smaller companies or those no longer in existence: so please state your activities, starting with your last or current position, according to the following format:
- company name, company activity, location of the company (postcode and town/city), number of employees, turnover
- term/title used for your position, to whom you report(ed)
- fuller description of your activity:
- successes achieved in this position
- turnover responsibility
- number of staff reporting to you or subordinate to you / allocated to you
- reason for changing job
Just like, in days gone by, it was important not to staple or clip application documents together when sending them by post (because, for example, someone would have to unstaple or unclip them before copying them), nowadays one must make sure that the document can be further processed electronically:
your documents, sent in MS-Word format or Open Office format, without overwrite or copy protection, enable us to copy the texts and information easily and directly into the applicant-management system, and into the uniform candidate profiles submitted to our customers – an essential prerequisite for efficient management of candidates. A possible alternative – though not really a favoured one – is the PDF format (also not in copy-protected format).
The respective CVs of our candidates are put into a uniform structure by us, so that we and our customers can better compare the various candidates’ documents.
In the documents, please also state your name under “Properties”.
You will find a template for a CV (profile / CV) at: www.gupes.de/tips
Please note that CVs which we receive in overwrite-protected or copy-protected format, or indeed on paper, will only be processed by us after other candidates’ documents.
As long as you are not applying for a post as art director in an advertising agency, please make sure that you structure your documents in a clear and optically simple way.
Files and enclosures
The optimum arrangement is that you subdivide your documents into several files, but not too many, and not using large-volume files with pictures in a resolution that would be suitable for an advertising agency. For scanned-in references also, we only want to be able to read them and not enlarge them to poster size. Therefore scan your documents in black-and-white with a low but legible resolution. (your reference point: ca. 100 KB per page)
Stating your name
Every day we get files named “CV.doc” or “References.doc”.
Please state your name in the file type, e.g.:
- YourName-CV.doc CurriculumVitae
- YourName-ER.doc EmploymentReferences
- YourName-VocT..doc VocationalTraining
- Please do not send enclosures to mails as ZIP files: make them individual documents, with a low but easily legible resolution (e.g. max. 150 KB per scanned page of a reference)
- What is important is not the optical effect and the colour: it is the content, the legibility, and the ability to further process the material sent.
CV + documents in the internet
Your documents on an external website do not really help us to do what we need to do. We need your documents in file form (see above) and without complex formatting, so that we can further process them quickly and effortlessly.
A lot of candidate documents reach us every day. Of course, we want to invest our time in studying your documents and not so much time in piecing the material together, allocating the individual documents to where they belong, or typing in your data into the database. You can give us extra time to be able to focus on what you have to offer, by sending us a properly-filled-out electronic business card in the Outlook VCF format. This is produced automatically when making an application via our online portal.